A vital process that needs to be done absolutely correctly, vetting staff prior to employment can be extremely complex and fraught with risk. Making the complex simple, Timegate’s Recruitment Pack delivers all that is required for a compliant vetting process along with a reduction in time and motion on this intense business process.
Timegate’s Recruitment Pack automates all aspects of the screening process, enabling you to simply send and track documents (such as reference documents, proof of ID, proof of address and right to work) with complete transparency, enabling your organisation to screen staff and maintain employee records to the required standard. Once the file is complete, Timegate will let you initiate a number of checks, including Credit Checks and Criminal Records.
IMPORTANT: Some of these data services may require you to subscribe to third parties for the full automation of Vetting files.
The simplest business case
Employers are responsible for making the necessary document checks, even if they think a potential worker has the right to work. It is vital for the employer’s own protection to keep a record and copy of documents that have been checked.
In the UK, if a company is found to be employing illegal migrant workers and has not established a ‘statutory excuse’, they may have to pay a civil penalty of up to £20,000 per illegal migrant worker (https://www.gov.uk/penalties-for-employing-illegal-workers). There is also the risk of being prosecuted for the offence of knowingly, or having reasonable course to suspect you might be employing an illegal migrant worker. Conviction for this offence can incur an unlimited fine and/or a prison sentence of up to 5 years.
In the US under federal law, employers are required to verify the identity and employment eligibility of all individuals they hire, and to document that information. Immigration & Customs Enforcement teams focus on the criminal prosecution of employers who knowingly hire illegal workers, or you might just be subject to civil fines to encourage future responsibility. If you get a ‘notice of inspection’; that Immigration & Customs Enforcement are about to Audit your hiring records, you are required to produce the company’s I-9s within three business days. Can you do that? If not, perhaps Timegate is for you?
For our friends in Canada, if you are caught employing undocumented workers, $50,000 is the fine and up to 2 years in prison.
Timegate can be configured to check potential employees against any standard(s) required. Collecting, collating and storing key documentation, you can configure Timegate provide you with the comfort that you are taking all the necessary steps to remain compliant, fine free and safe from prosection.
Other Features of Timegate Recruitment Pack
Integrated & automated forms fully controlled from within the Timegate